ESL CONNECT

Arranging Meetings

An A2 ESL CONNECT lesson on arranging meetings, helping learners suggest times, confirm details and use simple meeting phrases.

Section 1
Stage 1 — Picture warm-up
What is happening?
7 minutes · Speaking and prediction

Arranging a meeting by phone

Look at the picture. Who is the person calling? What meeting does he need to arrange?

Discuss:

1. Do you often arrange meetings at work or school?

2. Is it easier to arrange a meeting by phone, message, or email?

3. What words do you need? Think of days, times, places, and polite questions.

7 min
Stage 2 — Vocabulary 1
Meeting words
8 minutes · Click and complete
Click a word, then click a blank. Click a filled blank to remove the word.
invite
agenda
available
change
office
confirm
meeting
cancel

Are you on Wednesday morning?

Can we have a to talk about the project?

Please send me the before the meeting.

Can you the time by email?

I am sorry, but I need to the meeting.

Can we the time to 3 o’clock?

I will send you a calendar today.

Let’s meet at my on Monday.

8 min
Stage 3 — Grammar 1
Prepositions of time
8 minutes · at, on, in

Use:

at + time: at 9:00, at lunchtime
on + day/date: on Monday, on 12 June
in + month/part of day: in May, in the morning
8 min
Stage 4 — Functional language
Useful meeting phrases
8 minutes · Notice and practise

Asking for a meeting

Can we have a meeting?
I would like to talk about the project.
Are you free this week?

Suggesting a time

How about Monday at 10?
Can we meet on Wednesday?
Is 2 o’clock OK for you?

Saying yes or no

Yes, that works for me.
I’m sorry, I’m busy then.
Can we meet later?

Changing a meeting

I’m sorry, I need to change the time.
Can we move the meeting to Friday?
Something has come up.

Confirming

So, Monday at 10.
I’ll send a calendar invite.
See you then.
Grammar focus: Use “Can we...?”, “Are you free...?”, and “How about...?” for simple A2 meeting questions.
8 min
Stage 5 — Grammar 2
Polite questions
10 minutes · Multiple-choice practice
10 min
Stage 6 — Vocabulary 2
Find a time that works
7 minutes · Reading diaries
Ana
Monday 9:00Busy
Monday 14:00Free
Tuesday 10:00Free
Wednesday 11:00Free
Ben
Monday 9:00Free
Monday 14:00Busy
Tuesday 10:00Busy
Wednesday 11:00Free

Answer:

1. When are Ana and Ben both free?

2. Complete: “Shall we meet ______ Wednesday ______ 11 o’clock?”

3. Say one polite sentence to confirm the meeting.

7 min
Stage 7 — Speaking
Role play: arrange and change a meeting
9 minutes · Pair work
9 min
Stage 8 — Review and writing
Lesson complete
3 minutes · Review and homework

Arranging Meetings

A2 level · 60 minutes

Today you practised:

8 meeting vocabulary words
Prepositions of time: at, on, in
Polite questions: Can we...? Are you free...? How about...?
Reading diaries and finding a free time
A role play to arrange and change a meeting

Homework

Write a short email to confirm a meeting. Include the day, time, place, and one polite closing sentence.